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Totara LMS Enterprise Integration

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Totara LMS
enterprise integration

We connect Totara LMS or Moodle to your CRM, single sign-on and portals, so learners are enrolled automatically and progress is visible wherever your teams work.

Request a custom integration ↗See what it does

BEST FOR

Training providers and L&D teams

CONNECTS

Totara / Moodle, CRM, SSO, portals

AUTOMATES

Accounts, roles and enrolments

YOU OWN

The code, data and hosting accounts

THE PROBLEM WE SOLVE

Why teams
choose this solution

Manual enrolments, duplicate accounts and completion reports pulled from spreadsheets slow down every training team.

We link your LMS to the systems that already know who your learners are, so accounts, roles and course access follow your business rules automatically.

BUILT FOR

  • Registered training organisations
  • Corporate L&D teams
  • Membership bodies
  • Universities and colleges

PLATFORMS & TOOLS

  • Totara LMS
  • Moodle
  • SAML / OAuth2
  • Active Directory
  • Enterprise CRMs

KEY FEATURES

What the solution
does for you

01

Automatic user provisioning

Accounts are created, updated and suspended from your HR system or CRM.

02

Role and audience sync

Job roles and teams map to Totara audiences, so the right people see the right courses.

03

Enrolment triggers

A purchase, a new hire or a CRM stage change can enrol a learner straight away.

04

Live progress tracking

Webhooks send completions and scores back to your CRM and dashboards.

05

Single sign-on

Learners log in with their work account through SAML, OAuth2 or Active Directory.

06

Custom dashboards

Managers see team progress and compliance status without exporting reports.

HOW IT WORKS

Step by step,
end to end

STEP 01

Identify the learner

SSO or your CRM tells Totara who the learner is and what role they have.

STEP 02

Enrol automatically

Business rules assign courses, audiences and due dates.

STEP 03

Track progress

Completions and scores are sent back by webhook as they happen.

STEP 04

Report everywhere

Dashboards and your CRM show live learning status.

PROOF

Related work
for our clients

See all case studies →

HOW WE WORK

One clear process
for every integration

01

Discovery & mapping

We map your current systems, data and bottlenecks, then agree scope and success measures.

02

Architecture & build

We design the data flow and build type-safe middleware and custom API endpoints.

03

Sandbox testing

Every sync is tested against real edge cases and simulated peak traffic before go-live.

04

Launch & monitoring

Zero-downtime release, with logging and error alerts so issues are caught early.

FAQ

Questions we
hear most

Does this work with Moodle as well as Totara?

Yes. Totara is built on Moodle, so the same approach works for both, using the web services and plugins available on your site.

Can learners keep their existing accounts?

Yes. We match existing accounts during setup so learners keep their history, then link them to SSO.

Which CRMs can you connect?

Any CRM with an API, including HubSpot, Salesforce and Dynamics. We map the fields you need in discovery.

How much does it cost?

It depends on the systems and data involved. After a short discovery you get a fixed-price estimate for the build and a clear monthly figure for hosting and support.

What happens after launch?

We monitor the integration, fix issues fast and update it when the connected systems change versions. You own the code, data and accounts from day one.

RELATED SOLUTIONS

Often built
alongside this

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WORK WITH US

Tell us what
you need connected

Share the systems you use today and what you want them to do. We reply with clear next steps and a written estimate before any work starts.

Request a custom integration ↗Contact us

  • 01Tell us about your systems and goals
  • 02Get a written estimate before any work
  • 03Your code, data and accounts stay yours

Work

B&B

November 4, 2025

Last updated: